Confluence, a knowledge management tool for
storing and utilizing internal information
- Cloud
- On-premise
You can accumulate, search, and share information, which is your company's internal asset.It can be used for various purposes such as internal portal, internal reports, daily and monthly report management, business manuals, and development document management.
Confluence Features
Disseminating Information
Confluence creates content in units called “pages” and manages them in a hierarchical structure.
Pages are created as if they were created in Microsoft Word, and content such as images, videos, and tables can be inserted.
Templates
When creating pages, you can select the template that best suits your needs. This is useful when you need to create multiple pages in the same format. Several types are available by default, but you can also create your own.
Table of Contents
A table of contents can be inserted within a page. The table of contents is a link, and clicking on it will take you to the appropriate section. The sidebar also displays a page tree within the space for easy browsing of the material.
History Management
Each page keeps a history of changes so you can easily see who updated where and when. You can easily compare old versions and restore previous versions.
Sharing
Once you have created a page, share it with the necessary members. You can use the Share button on the page or a comment to notify specific users. The other user will receive a notification that the page has been shared.
Organizing Information
Information can be managed in a hierarchical structure from parent pages as child pages.
Pages can be labeled and information can be categorized. Pages that are not to be shown can be managed by permission.
Hierarchy
Creating a parent page and related pages as child pages will keep the look and feel of the site neatly organized and make documents easier to find. Moving pages around is also easy.
Labels
Pages, blogs, and attachments can be categorized with keywords and tags.
You can also search based on labels.
Access Restrictions
Pages that you do not want to show can be permission controlled.
You can set space operation permissions for “Groups,” “Individual Users,” and “Anonymous".
Viewing and editing can also be restricted on a space-by-space and page-by-page basis.
Find Information
Confluence's search function makes it easy to get to the information you want.
You can filter by search string, target space or contributor, last modified date or content to search.
You can also search for strings in attachments.
For example, “Search also the contents of files” described in the PowerPoint will hit the corresponding file.
Document Search
Confluence's search feature makes it easy to get to manuals and other documents you want to read. Filter by search string, target space or contributor, last modified date or content to be searched.
File Search
Confluence's search function even searches for text strings within attachments. For example, “Search also the contents of files” described in the PowerPoint will hit the corresponding file.
Notice when information has been updated.
With Confluence's Watch feature, you can watch pages you care about or need
to know about and receive notifications when those pages are updated.
Notifications can be sent to Confluence's own notification box, email, chat, etc., allowing the information to percolate.
Watch
Confluence's Watch feature allows you to watch pages you are interested in or need to watch and receive notifications when those pages are updated.
Dashboard
The Confluence home page always displays the latest updates, so you can also find out the current updates of documents and content that you have not watched. For each space, the top page can also display updates to the content in the space.
Extension
Macros can be used to add other functions or incorporate dynamic content.
Macros
Macros can be used to add different functionality or incorporate dynamic content.
More functionality can be added with a wide variety of add-ons.
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